Standard Operating Procedures (SOP) Manual for Human Resources (HR) Department (2022)

17 March 2020 Tuesday

ByVenkadesh Narayanan

In:SOP

(Video) Standard operating procedure (HR department)

4 Comments

(Video) Human Resources Standard Operating Procedures | HR | SOPs

Human Resources specialists are responsible for Recruiting, Screening, Interviewing and Placing workers. They may also handle employee relations, payroll, benefits, and training. Human Resources managers plan, direct and coordinate the administrative functions of an organization. They oversee specialists in their duties; consult with executives on strategic planning, and link a company's management with its employees. HR specialists tend to focus on a single area, such as recruiting or training. HR generalists handle a number of areas and tasks simultaneously. Small companies will typically have one or two HR generalists on staff, while larger ones may have many devoted to particular areas and services. Depending on your organisation’s capacity, you may choose to assign each responsibility to an individual within your team.

(Video) New Joinee CheckList - Employee File - HR SOP (Human Resource SOP)

SOP ToolBox:If you are reading these lines, I am sure you are looking for Standard Operating Procedure guidelines or SOPs itself. In both the cases, searching in internet will not be yielding any great help. Because no company shares their SOP Development Process and certainly don’t share their SOP Documents. The best way to develop an SOP is creating one for yourself. At Fhyzics, we write SOPs day-in and day-out for companies across the globe including some of the Fortune 500 organisations. Our charge ranges from USD 5000 to USD 50000 depending upon the number of processes to be covered. Certainly, this is not affordable to small and mid-size organisations. Hence, we decided to create this SOP ToolBox to disseminate our 8-Step SOP Development Life-Cycle and best practices at an unbelievably low price.

I always say, writing an SOP is somewhere between art and science. So far you may be clueless on where to start and how to progress on an SOP? This will not be the case after you diligently go through this SOP ToolBox. We have summarised all our secrets here to get you started and to deliver a stunning SOP to your management.
Standard Operating Procedures (SOP) Manual for Human Resources (HR) Department (2)

(Video) Joining process SOP HR Human Resource, Induction, Orientation process flow

In the late nineties, an ideas started to change. Researches indicated that HR decisions could influence organizational performance. This researches was done by assessing the sophistication of the HR architecture and relating it to business performance. As the HR architecture becomes more sophisticated, the market value per employee increases. Once we know that HR practices increase organizational performance, the next question would be

What are the key roles for HR?
That’s what we will explore in the rest of this article.
1. SOP-HR-01 : Functions and Services offered by HR Department
2. SOP-HR-02 : Policies and Procedures to be adopted by HR Department
3. SOP-HR-03 : Employee hiring process
4. SOP-HR-04 : Employee On-board Orientation
5. SOP-HR-05 : Employee Personal File
6. SOP-HR-06 : Employee Suggestion Scheme
7. SOP-HR-07 : Salary Processing and Disbursement
8. SOP-HR-08 : Provident Fund
9. SOP-HR-09 : ESI
10. SOP-HR-10 : Employee Benefits
11. SOP-HR-11 : Attendance Tracking
12. SOP-HR-12 : Leave Management
13. SOP-HR-13 : Organisation Code of Conduct
14. SOP-HR-14 : Appraisal, Increment & Promotion
15. SOP-HR-15 : Grooming Standards
16. SOP-HR-16 : Healthy & Safety
17. SOP-HR-17 : List of employees
18. SOP-HR-18 : Procedure for lay-offs
19. SOP-HR-19 : List of employees
20. SOP-HR-20 : Asset Register
21. SOP-HR-21: Disciplinary Proceedings
22. SOP-HR-22 : IT, E-mail & Social Media Policy
23. SOP-HR-23 : Transfer Policy
24. SOP-HR-24 : Annual Performance Review
25. SOP-HR-25 : Transfer Policy
26. SOP-HR-26 : Information Sharing
So, these are the various HR roles and responsibilities, but what if your HR team has grown too large, or is taking on too much responsibility? If your team is struggling, it may be time to appoint a manager.

Keywords:sop, manual, policy, sop meaning, sop full form, standard operating procedure, full sop, user manual, sop is, user guide, instruction manual, owners manual, sample sop, operators manual, sop example,standard operating procedure examples, abbreviation sop, standard operating procedure sample, milk sop, sop document, sop process,m manual, operating procedures, operating process, sop meaning in hindi, standard procedure, sop standard operating procedure, sop top, sop writing, standard operating procedures manual, sop meaning in english, sample sop for mba, standard operating procedures examples in office, product manual, sample sop for ms, maintenance manual, sop security, sop in research, sop in business, whats sop, standard of operation, sop set, sop procedure, sop marketing,sop training, sop hotel, sop, sop meaning business, sop form, sba sop,sop software, help manual, sop it, army sop, company sop, sop sap, o m manual, standard operating procedure examples for small business, shop manual, sop manual, sop meaning in business, purpose of standard operating procedures, sop full meaning, standard operating procedure meaning, sop military, sop standard, sop meaning medical, hr sop, sop production, purpose of sop, sop management, warehouse sop, sales sop, sop pharma, sop manufacturing, sop creation, sop laboratory, ms sop, sop full form in hindi, sop front office, sop customer service, sop online, gmp sop, sop purchasing, sop pharmacy, sop safety, sop for project management,sample sop for australian student visa, sop meaning in tamil, sop system, best sop, sop up, sop in english, sop for mechanical engineering, sop for university,sop in malay, sop lab, sop for business analytics, sop model, sop in pharmacy, developing sops, standard operating procedure examples manufacturing, sop full form in retail,sop full form in medical, sop engineering, sop application, writing standard operating procedures, procurement sop, sop maintenance,standard operating procedure nhs, sop clinical trial, sop operations,sop in construction, operating procedures manual, standard operating procedure ppt, standard procedure meaning, sop ppt, a sop, sop document meaning, sop def, sop full form in safety, sop quality control, sop for college, sop quality, sop service, types of sop, sop for engineering management, sop document sample, benefit of sop, preparing sop, standard operating procedure in hindi, sop for visa, sop compliance, sop protocol, sop aviation, sop meaning in chat, standard operating process, sop meaning military, sop for business management, standard operating procedure software, sop list, sop medical, sop logistics, sop project, sop for it department, sop call center, standard work procedures, sba sop 50 10, sop meaning in logistics, standard operating procedure laboratory, test sop, sop sample for ms, drafting sop, sops meaning in tamil, sops meaning in telugu, sop automotive, standard operating system, sop cafe, sop slideshare, sop ap, sop bank, sop in retail, creating standard operating procedures, sop admin, document control sop, pharmaceutical sop,sop in pharmaceutical industry, statement of purpose harvard, sop examples for ms, quality assurance sop, sop in clinical research, nursing sop, sop for transportation, sop policies, sops are specific to a process, sop in hindi, standard operating procedure for warehouse picking, master sop, list of sop for pharma, pharmaceutical sop examples, types of standard operating procedures, retail sop, sample sop for ms in mechanical engineering, standard operating protocol,sop supply chain, system operating procedure, sop rules, example of sop in research, sop in food industry, sop for international business management, sop for hospitality management, sop for hr department, army sop example, sop standard operating, office sop, hr standard operating procedures, preventive maintenance sop, sop for purchase department, human resources sop, fire department sops, information technology sop, operating procedure example, administration sop,sop for retail store, indian sop, construction management sop, sop hotel front office, example sop document, standard and procedures,working sop, sop for maintenance department, sop hrd department,sop full form in hotel industry, sop full, sop for human resource management, laboratory sop examples, standard operating procedure for quality control, sop for ms in mechanical engineering, sop meaning army, security standard operating procedures, sop machine, sample sop for internship, sop for hotel management, sample sop for masters, qa sop, developing standard operating procedures, standard operating procedure document, product recall sop, marketing statement of purpose, it standard operating procedures, equipment sop, sop purpose example, sop shipping, sop for sales and marketing,converting pos to sop, workshop sop, standard operating procedure manufacturing, digital marketing standard operating procedures, following standard operating procedures, sop ki full form, sop for nursing procedures, an sop, purchase sop for manufacturing company, sop a, statement of purpose for mba marketing, full meaning of sop, sop for research internship, research sop sample,vendor qualification sop, sop purchasing and receiving, sop meaning in visa, sop for admission, standard operating procedure medical office, sop in industry, sop sales marketing, navy sop, project management standard operating procedures, sop it support, standard operating manual, security operating procedures, statement of purpose for international business, procurement standard operating procedures, communication sop, sop full form in pharma, minimum sop, sop health and safety, product sop, sop for marketing department, sop in medical terms, sales standard operating procedure, sop purchase order, department sop, customer service standard operating procedures, clinical sop, marketing standard operating procedure, sop standard operating procedure example, construction standard operating procedures, standard of operations procedures manual sample, sop for facility management, sop full form in education, standard operating procedure in food industry, visa sop,sop for business administration, company sop meaning, sop work, sop operating procedure, sop for summer internship in engineering sample, general administration sop, sop for administrative duties.

Tags:SOP,Human Resources

(Video) Developing Protocols & Manuals of Operating Procedures: An Introduction Part 1

FAQs

What should be included in a standard operating procedure manual? ›

In general, administrative/programmatic SOPs will consist of five elements: Title page, Table of Contents, Purpose, Procedures, Quality Assurance/Quality Control, and References.

What is a standard operating procedure SOP and how do you write it? ›

A standard operating procedure, or SOP, is a step-by-step set of instructions to guide team members to perform tasks in a consistent manner. SOPs are particularly important for complex tasks that must conform to regulatory standards.

What are the five standard operating procedures? ›

5 Fundamental Steps to Creating Powerful Standard Operating Procedures
  • STEP 1 – Develop a list of processes that you believe need SOP creation. ...
  • STEP 2 – Plan the process for developing and managing SOPs. ...
  • STEP 3 – Collect information for the content of your SOP. ...
  • STEP 4 – Write, review and publish your SOP.
16 Mar 2016

What does SOP HR mean? ›

HR Standard Operating Procedures (SOP)

How do you write a SOP example? ›

What should be included in the Statement of Purpose?
  • Personal background.
  • Financial background.
  • Academic details.
  • Professional experience (full/part time, voluntary)
  • Immediate and long-term goals.
  • Reasons why you wish to study at this particular institution.
  • Reasons of being interested in the chosen field.

How long does it take to write an SOP? ›

About 3 months. Several revisions, several professors taking a look at it, getting peers' thoughts on it, etc.

How do you write a procedure example? ›

Here are some good rules to follow:
  1. Write actions out in the order in which they happen. ...
  2. Avoid too many words. ...
  3. Use the active voice. ...
  4. Use lists and bullets.
  5. Don't be too brief, or you may give up clarity.
  6. Explain your assumptions, and make sure your assumptions are valid.
  7. Use jargon and slang carefully.

When writing an SOP standard operating procedure it must include? ›

How to Write a Standard Operating Procedure
  • Step 1: Collect Data. ...
  • Step 2: Choose a Format. ...
  • Step 3: Involve Employees. ...
  • Step 4: Define Scope. ...
  • Step 5: Identify Target Users. ...
  • Step 6: Develop Your SOP. ...
  • Step 7: Review, Test, and Edit. ...
  • Step 8: Implement the SOP.
13 Jul 2022

What is SOP & its purpose? ›

"A Standard Operating Procedure is a document which describes the regularly recurring operations relevant to the quality of the investigation. The purpose of a SOP is to carry out the operations correctly and always in the same manner. A SOP should be available at the place where the work is done".

What are the three types of SOP format? ›

What Are the Types of SOPs? You can categorize SOPs into three different types: step-by-step, hierarchical steps, and flowcharts.

What is SOP manual layout? ›

A standard operating procedure (SOP) is a document that provides clear-cut directions and instructions as to how teams and members within an organization must go about completing certain processes. Note that SOP documentation is much more involved than a simple procedural document.

Can I write my own SOP? ›

The admission committee consists of experienced members, who already have handled numerous SOPs. So if you want your SOP to stand out from others, you must have something extraordinary and our Statement Of Purpose writing service will be a wise choice.

Is 1000 words enough for SOP? ›

A standard SOP is usually 800-1000 words long that are usually 2 pages. It uses a maximum 12 point font and is double spaced in normal margins. The candidate must keep in mind that he/she should not use any colorful text or images while writing SOP and it should only be written with black color text.

How do you answer SOP questions? ›

So keep the writing precise and to the point. The second question answers what you want to study.
...
What Is Statement Of purpose (SOP)?
  1. WHO ARE YOU?
  2. WHAT DO YOU WANT TO STUDY?
  3. WHAT HAVE YOU DONE SO FAR IN THE FIELD OF YOUR CHOICE?
  4. WHY DO YOU WANT TO STUDY THIS FIELD?
  5. WHY DO YOU WANT TO STUDY THIS AT MY UNIVERSITY?

Is 500 words enough for SOP? ›

Some universities have a fixed length and pattern of SOPs required, which is fixed to 500 words only, even 200 words in some cases. Most of the universities accept generic length, which is 800-1000 words, which may go beyond 1000, but not exceed 1200 words, in some cases.

Is 600 words enough for SOP? ›

Hence, you should always consider sticking to the word limit communicated by the university. If not, the ideal word limit for any given generic SOP is anywhere between 800–1000 words.

Can you write SOP same day? ›

Improve and Improvise. Good SOPs are not written in a day. Students should think over them for days, if not weeks. Read your draft a couple of times every morning and mull over it through the day.

What is an example of procedure answer? ›

The definition of procedure is order of the steps to be taken to make something happen, or how something is done. An example of a procedure is cracking eggs into a bowl and beating them before scrambling them in a pan. A particular method for performing a task.

What is a procedure short answer? ›

Definition of procedure

1a : a particular way of accomplishing something or of acting. b : a step in a procedure. 2a : a series of steps followed in a regular definite order legal procedure a surgical procedure. b : a set of instructions for a computer that has a name by which it can be called into action.

How important is standard operating procedure SOP in the workplace? ›

Clearly written standard operating procedures are essential because they eliminate uncertainty about how to best complete assignments. Put simply, anyone within your organization should be able to produce a standardized outcome for any routine task by simply following the instructions.

Why do we need standard operating procedures SOP in a workplace? ›

SOPs specify job steps that help standardize products and, therefore, quality. To ensure that processes continue uninterrupted and are completed on a prescribed schedule. By following SOPs, you assist in avoiding process shut-downs caused by equipment failure or other facility damage.

Who writes SOPs in a company? ›

The SOP Writer should be a person who does the job or task, or one that is responsible for leading and/or training those employees who do the job. Others will review and contribute to the SOP, but only one person should be responsible for writing it. 3.

What are the 5 main benefits of an SOP manual? ›

5 Key Benefits of a Standard Operating Procedures Manual
  • Reduced learning curve/training time for new employees. ...
  • Ensured business continuity. ...
  • Standardized processes. ...
  • Delegating tasks becomes a no-brainer. ...
  • Ensure that your clients are getting the best possible experience with you.
20 Feb 2018

How many paragraphs are there in an SOP? ›

Ideally, a Statement of Purpose should have about 5-7 paragraphs of about 150 to 250 words each.

What should an SOP look like? ›

An SOP should be short, readable segments that describe how to accomplish a specific task. If there are too many steps, consider splitting sub-tasks into separate SOPs that reference each other. This results in SOPs that are easier to read and understand, and you'll already have a working SOP library.

What is the difference between an SOP and a manual? ›

SOP: One example of a standard operating procedure should be to screen each patient prior to them entering your practice. Office policy/procedures manual: Focus on activities with high-risk consequences, such as recordkeeping standards, human resources processes, tracking and informed consent.

How do you write a good SOP example? ›

A simple SOP looks like this:
  • 1st paragraph: Introduction.
  • 2nd Paragraph: Academic background.
  • 3rd Paragraph: Professional experience.
  • 4th paragraph: Reasons to pursue the particular course.
  • 5th paragraph: Career goals.
  • 6th paragraph: Why did you choose the particular university?
  • Closing paragraph:
  • Personality traits:

What are the 7 HR processes? ›

Recruitment & selection, performance management, learning & development, succession planning, compensation and benefits, Human Resources Information Systems, and HR data and analytics are considered cornerstones of effective HRM.

What are the three types of SOP format? ›

What Are the Types of SOPs? You can categorize SOPs into three different types: step-by-step, hierarchical steps, and flowcharts.

What should HR policies and procedures include? ›

What are HR policies?
  • Setting and managing employees' expectations.
  • Providing clear communication regarding terms of employment.
  • Outlining opportunities for career progression.
  • Communicating the organisation's mission, goals and values.
  • Establishing guidelines for managers and supervisory staff.
29 Sept 2021

Is 500 words enough for SOP? ›

Some universities have a fixed length and pattern of SOPs required, which is fixed to 500 words only, even 200 words in some cases. Most of the universities accept generic length, which is 800-1000 words, which may go beyond 1000, but not exceed 1200 words, in some cases.

Is 1000 words enough for SOP? ›

A standard SOP is usually 800-1000 words long that are usually 2 pages. It uses a maximum 12 point font and is double spaced in normal margins. The candidate must keep in mind that he/she should not use any colorful text or images while writing SOP and it should only be written with black color text.

Can I write my own SOP? ›

The admission committee consists of experienced members, who already have handled numerous SOPs. So if you want your SOP to stand out from others, you must have something extraordinary and our Statement Of Purpose writing service will be a wise choice.

What are the 10 examples of human resources? ›

What are the functional areas of human resources?
  • Recruiting and staffing employees.
  • Employee benefits.
  • Employee compensation.
  • Employee and labor relations.
  • Human resources compliance.
  • Organizational structure.
  • Human resources information and payroll.
  • Employee training and development.

What are the 15 functional areas of HR? ›

  • 1) Human resource planning.
  • 2) Recruitment.
  • 3) Performance management.
  • 4) Learning & development.
  • 5) Career planning.
  • 6) Information sharing.
  • 7) Rewards & recognitions.
  • 8) Compensation & benefits.
20 Jun 2022

What is the main purpose of SOP? ›

"A Standard Operating Procedure is a document which describes the regularly recurring operations relevant to the quality of the investigation. The purpose of a SOP is to carry out the operations correctly and always in the same manner. A SOP should be available at the place where the work is done".

What questions should SOP answer? ›

An SOP answers 5 very important questions and I mean really really important questions.
  • WHO ARE YOU?
  • WHAT DO YOU WANT TO STUDY?
  • WHAT HAVE YOU DONE SO FAR IN THE FIELD OF YOUR CHOICE?
  • WHY DO YOU WANT TO STUDY THIS FIELD?
  • WHY DO YOU WANT TO STUDY THIS AT MY UNIVERSITY?

How many paragraphs are there in an SOP? ›

Ideally, a Statement of Purpose should have about 5-7 paragraphs of about 150 to 250 words each.

What are HR processes and procedures? ›

HR processes refer to the fundamental strategies that HR leaders implement to ensure successful employee lifecycles and work experiences. The core HR processes include: Human resource planning. Recruitment.

Why is it important to have strong HR policies and procedures? ›

HR policies provide employees a sense of security, they feel respected and looked after. It also puts things in order for the organization and tracking employee's growth, discipline, vacations, etc. becomes easy. It works in the favour of employees and also the organization.

Why is it important to review HR policies and procedures? ›

It is very important to consistently review HR policies and procedures to ensure that there are clear and fair strategies in place to help with the management of people and the issues they face with regards to their employment.

Videos

1. 082 SOPs for Small Business 21 Compelling Reasons Why You Need Standard Operating Procedures
(Dr Steve Day - Systems and Outsourcing)
2. How to Create a Standard Operating Procedures SOP Template
(Bizmanualz)
3. SOP Example: How to write a Standard Operating Procedure - FASTER!
(Layla at ProcessDriven)
4. HR Policies and Procedures
(PHR/SPHR Study Aid)
5. How To Make Easy Standard Operating Procedures (SOPs) In ASANA | ASANA Training |🔥
(Marquis Murray)
6. 🔴 How to Create Standard Operating Procedures (SOPs) for Your Company // 2021
(Andrew Moon - Orange Nomad 🍊)

Top Articles

You might also like

Latest Posts

Article information

Author: Pres. Carey Rath

Last Updated: 11/10/2022

Views: 6507

Rating: 4 / 5 (41 voted)

Reviews: 80% of readers found this page helpful

Author information

Name: Pres. Carey Rath

Birthday: 1997-03-06

Address: 14955 Ledner Trail, East Rodrickfort, NE 85127-8369

Phone: +18682428114917

Job: National Technology Representative

Hobby: Sand art, Drama, Web surfing, Cycling, Brazilian jiu-jitsu, Leather crafting, Creative writing

Introduction: My name is Pres. Carey Rath, I am a faithful, funny, vast, joyous, lively, brave, glamorous person who loves writing and wants to share my knowledge and understanding with you.