How to Write a Presentation in Human Resources Management: Guide to Success (2023)

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Each business owner understands that human resources are the most important component of any organization. It is very essential to know who to hire, ho w to maintain and reward the team. A good business holder knows when to train the team, educate it, empower the best employees, and reward to encourage their performance. It is impossible to do without a plan and experts who are aware of management principles. HRM provides information required for successful staff control with the benefit to the company or organization.

Students can write essays, dissertations, and reports on human resources management. Sometimes the*y have to create a presentation in HRM. Our article will help you create a presentation. It is the best option to present the topic vividly providing visual objects like pictures, diagrams, tables, and other infographics. Some students think that it is easy to create a PPT. One just takes a program and inserts some information about the topic. Is that really so? How to create a compelling presentation in human resources management?

How to Start a Presentation in Human Resources Management

Some tips can help you get ready for writing and avoid mistakes. Experts suggest doing 3 basic things.

1. Create an Outline

A person should create a plan that will reflect the structure, names of its parts, supporting facts, and the required time. The structure should be based on three questions:

  • What am I going to present?
  • Why do I want to present it?
  • How am I going to present it?

Your outline should be detailed and lead you in the process of the creation of the presentation.

2. Search for Catchy and Reliable Information

Each academic paper needs information that can support the main idea and purpose of the report. One should look only for trustable sources. Students should not deal with the yellow press or blogs of doubtful personalities. These are some sample web sources in human resources management:

It is better to mention sources on the margins of an outline. Later it will help students create a full list of applied sources and link in-text citations to their sources.

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3. Select a Topic

If a student wants to impress the audience, he or she should look for a topic that interests the target audience. Consequently, it is necessary to investigate the target audience. What does it mean? It means to find out their priorities and preferences. Thanks to that, one will be able to select a winning topic. Below you can see sample topics that might interest some organizations and companies.

  • How to turn a staff into a team?
  • Onboarding New Team Members: How to Create a Friendly and Stimulative Atmosphere
  • Talent Management: How to Attract Only Skillful Employees to Your Company
  • How to Make Each Team Member Cooperate and Trust Each Other
  • Autocratic, Democratic, Liberal, or Tutorial: What Type of Management Is More Effective in the XXI century?

How to Write a Presentation in Human Resources Management: Structure

A structure of a presentation resembles a structure of an essay. It must have a title, an introduction, a body, and a conclusion. To structure a presentation a person should keep in mind the following saying: “Tell what do you plan to present, tell the topic, and repeat what you have just said”.


This section must introduce objectives, subjects, and details of the general topic and your topic area. You can also speak about the difficulties and challenges you have faced when preparing the presentation. Don’t forget to express your purpose using such words as ‘evaluate’, ‘analyze’, ‘argue’, ‘compare’, etc.
One more detail a person has to tell is the required time. Sometimes, there are set limits. As a rule, one should not exceed 20-30 minutes. Remember that too long presentations are not effective because people lose concentration in 10-15 minutes. If your presentation is longer, it would be better to interact with the audience and ask questions or create a situation where participants are to interact with each other. Due to that, they will not distract and lose the idea of the presentation.
If you are going to use PowerPoint, it will be better to present the introduction in 1 or 2 slides.

Key Message or the Body

The goal of this section is to provide the information a student has promised to present in the introduction. Professionals recommend dividing the information into three thematic subsections. Consequently, you might have no more than three goals. Why only 3? The reason for that is simple. Human memory cannot catch and bear more than three targets. Presentations are usually short and informative. It is hard to memorize and keep in mind all the details. That is why a presentation needs a structure and the body section mustn’t contain more than three subsections (3 slides).
Students can present these three ideas chronologically, by priority, by theme, or logically. They must support each thematic idea with examples and facts. To emphasize each subsection a person should summarize the first one before proceeding to the second one, then sum up the second one before the third one, and so on. All subsections are to be logically linked.

(Video) 5 Presentation Tips for HR Pros Who Hate Giving Presentations


Students should thoroughly develop the conclusion to reinforce the above-presented messages. Use the words that signal the end of your speech like ‘to conclude’, ‘to wrap up’, etc. After that, restate the main idea of the presentation, sum up the key issues, and provide your audience with something they might take away.

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How to Write a Presentation in Human Resources Management: Visual Details

It goes without saying that effective presentations need visual aids. Microsoft PowerPoint is the most popular tool for the creation of presentations. A person can add pictures, records, links, GIFs, and pieces of video to illustrate the material. Moreover, PPT offers different fonts, colors, and styles. Everybody knows that a text without pictures is hard to remember because of the lack of ‘memorable’ elements.

Presentation Programs

Choose the template that fits your purpose. You can even create diagrams, schemes, and tables in the slide to provide more information but use minimum space.

If you don’t want to use PowerPoint, there are other cool tools to create highly visual presentations:

NB! Do not make your slides wordy and watery! It is better to apply visual aids (pictures, tables, diagrams, infographics) and numbers (statistics) to convey important information. Use only relevant pictures! If it is hard to reduce data, avoid writing obvious things.

Experts recommend posting the created presentation on the Internet (for example, SlideShare). It will come to your rescue in case you forget to take your thumb drive. You will be able to send it to your tutor if he asks just by giving the link.

Required Devices

If you are going to show a presentation to a large audience, it will be necessary to have devices for its demonstration like a laptop, a projector, access to the Internet (if necessary), and smartphones.

A person should not read from slides. A presentation supports the words of the speaker but cannot replace the speech. Professionals suggest taking notes and facing the audience when giving a presentation.

Tips to Improve a Presentation

A student should select a topic, devices, and presentation tools. Is that enough? Experts give hints that help to improve a presentation and let a person succeed in it.


A presentation should hook the reader. A person can use a story, an impressive fact, shocking statistics, or ask a provocative question. If a student must introduce a presentation to the audience, it will be better to use jokes and an imperative mood from time to time. Due to that, a person will catch the attention of the target audience and hold it. Present everything as a story with a happy ending.


It’s such a shame to face the audience with a presentation full of mistakes behind your back. When people see grammar and formatting mistakes, they stop taking a speaker seriously. That is why one should proofread each slide and pay attention to the word selection and formatting. Students can study samples and check if everything corresponds to the demanded format.

The best variant is to rest before editing. Thanks to that, a person will become more attentive and have more chances to notice mistakes. You can first scan the text in grammar checkers and tools that show the readability and then paste it on a slide.


How knowledgeable is your audience? Make sure that it will understand your message. Simple English will fit the task. Delete jargon, use simple and short sentences, provide logical connection and flow.

Ways of Presentations

Students can introduce the presentation in different ways.

  • Demonstration helps to show the solution of the problem in action
  • A person can tell a story to involve the audience
  • A student can choose a problem, present the already existing solutions, explain them, argue them, and conclude that only one of them is effective
  • One can use transition words (first, the same way, compared to, etc.) to deliver the message smoothly

Don’t show off! You are to be approachable and friendly when giving the presentation. Try to set goals you can achieve and leave some time for the after-presentation questions from the audience. You should communicate through the values of your listeners.

Where to Take Visual Aids?

Today the Internet offers so many pictures, GIFs, and videos that one can use for the presentation. Nevertheless, in case a person wants to publish the PPT, it will be necessary to select pictures than do not contradict copyright policy. Moreover, college committees, professors, and tutors often do not like when students use ‘stolen’ materials. One can look for visual materials on free websites like Shutterstock and Pixabay. There is only one BUT: such pictures can be of low quality or have a logo on its background. What to do?

The first variant is to take pictures, make videos and create GIFs through specific programs. Due to that, the presentation will be 100% unique and nobody will blame you for plagiarism.
The second variant is to cite the used visual aids in the “References” on the last slide. One should also provide the link near the aid so that the reader could check the source.
The third variant is to ask a person who can create the required materials to help you. You will get unique visual aids and avoid plagiarism.

How to Create a Presentation?

If you have never created presentations, this plan will help you do that.

  • select the program
  • choose the layout of the slide you need
  • type the text (brief and concise sentences)
  • insert audio-visual materials
  • edit and format text
  • choose the style of the slide
  • arrange slides logically

You can also set the time for the automatic switch. Never select colors for the text that will be hard to read. For example, too bright and too light colors on the white background will complicate reading. View the presentation and see whether your eyes hurt or you feel it difficult to read the text or headings.
Visual aids must be related to the topic and qualitative. Do not stick too many pictures to one slide. It is more comfortable to create diagrams in word or excel documents, copy or cut them out and paste.

(Video) HR Management PowerPoint Presentation Slides

If you want to show a piece of video or demonstrate a program that can help in HRM, it will be better to name it and attach a hyperlink to it. For example, a website offers programs that show the time each employee spends on social platforms. Name the program and insert a link or attach a hyperlink to its name.


  1. D’Angelo, M. (2018, July 23). Beyond PowerPoint: Presentation Tools for Small Businesses. Retrieved from
  2. Lesson: Formatting Microsoft PowerPoint Presentations. n.d. Webucator. Retrieved from
  3. Anonymous Author. (2015, April 29.). How to Make HR Presentations More Enjoyable. Retrieved from


How do you present an HR presentation? ›

How to Make HR Presentations More Enjoyable
  1. Create great presentation visuals. ...
  2. Develop interactive materials and handouts. ...
  3. Do not read from slides, make good notes. ...
  4. Inject a little bit of office humor. ...
  5. Share the presentation with a colleague. ...
  6. Provide great information in short snippets.
29 Apr 2015

How do you say good presentation? ›

  1. Good morning/afternoon everyone and welcome to my presentation. ...
  2. Let me start by saying a few words about my own background.
  3. As you can see on the screen, our topic today is......
  4. My talk is particularly relevant to those of you who....
  5. This talk is designed to act as a springboard for discussion.
13 Feb 2020

What is HR PPT round? ›

Any employer would like to see the candidates and talk to them about the company before the actual process starts. This is called Pre Placement Talk or PPT.

How can I make my presentation stand out? ›

10 presentation tips to make you stand out from the crowd
  1. Show passion. The most important thing about a presentation, or any public speaking, is to connect with your audience. ...
  2. Start Strong. ...
  3. Smile and make eye contact. ...
  4. Be entertaining. ...
  5. Tell stories. ...
  6. Use your voice effectively. ...
  7. Body language. ...
  8. Arrive early.
22 Feb 2016

What should I do during presentation? ›

How to prepare an effective presentation
  • Keep it simple. ...
  • Create a compelling structure. ...
  • Use visual aids. ...
  • Be aware of design techniques and trends. ...
  • Follow the 10-20-30 rule. ...
  • Tip #1: Tell stories. ...
  • Tip #2: Smile and make eye contact with the audience. ...
  • Tip #3: Work on your stage presence.
28 Jan 2022

What do you say at the beginning of a presentation? ›

It is polite to start with a warm welcome and to introduce yourself. Everyone in the audience will want to know who you are. Your introduction should include your name and job position or the reason you are an expert on your topic. The more the audience trusts you, the more they listen.

How do you introduce a topic in a presentation? ›

What I'd like to present to you today is... As you can see on the screen, our topic today is... The subject/focus/topic/title of my presentation/talk/speech is... In this talk, I/we would like to concentrate on...

What makes a successful presentation? ›

Successful presentations are understandable, memorable, and emotional. Understandable. Successful presentations are free of jargon, buzzwords, complexity, and confusion.

How can I give my presentation confidence in English? ›

How to Succeed in Your Next English Presentation
  1. Make sure you start preparing in advance. ...
  2. Practice in front of colleagues, family, and friends. ...
  3. Record yourself regularly to see if you can improve. ...
  4. Ask yourself good questions. ...
  5. Practice the transitions alone. ...
  6. Memorize the sequence of the slides.

What is HR scorecard with example? ›

The HR scorecard is a strategic HR measurement system that helps to measure, manage, and improve the strategic role of the HR department. The HR scorecard is meant to measure leading HR indicators of business performance. Leading indicators are measurements that predict future business growth.

How do you sell yourself in a presentation interview? ›

How to sell yourself in an interview presentation
  1. Confirm the brief. The brief for your interview presentation may be vague, perhaps even deliberately so. ...
  2. Structure your presentation. ...
  3. Keep your presentation concise. ...
  4. Prepare notes, then practice your delivery. ...
  5. Review data, formatting and spelling. ...
  6. What's next?

How do you do a 15 minute presentation? ›

  1. Tips on Your Routine 15 Minute Scientific Talk.
  2. Consider your audience.
  3. Know and obey your time constraints.
  4. Use proper organization.
  5. Presentation is key.
  6. Create simple, clear slides.
  7. Be calm, casual, personable.
  8. Practice, practice, practice.

How do you write a 5 minute presentation? ›

When creating a five minute presentation, plan to present a slide per minute. The five slides, in order, include a Title/Author/Affiliation slide, an Outline slide, a Problem Description/Motivation slide, a Proposed Approach/Alternative slide, and a Summary/Conclusion slide.

What are the 4 types of presentation? ›

Types of Presentations
  • Informative. Keep an informative presentation brief and to the point. ...
  • Instructional. Your purpose in an instructional presentation is to give specific directions or orders. ...
  • Arousing. ...
  • Persuasive. ...
  • Decision-making.
12 Sept 2014

How can you make an effective presentation attractive and impress? ›

  1. Use the slide master feature to create a consistent and simple design template.
  2. ... Simplify and limit the number of words on each screen. .
  3. .. Limit punctuation and avoid putting words in all capital letters. ..
  4. . Use contrasting colors for text and background. ..
  5. .
22 Jan 2021

What are the 7 presentation skills? ›

Here are 3 things NEVER to say in a presentation (no matter how ice breaker-y the might seem!).
  • Understand your audience. ...
  • Tell the story of you. ...
  • Create a call to action. ...
  • Use storytelling to make your résumé come to life. ...
  • Rehearse your interview. ...
  • Watch your body language. ...
  • Control your voice.
21 Feb 2020

How do you end a presentation sentence? ›

Here are a few ways to effectively conclude a presentation:
  1. Summarize the key points. Choose three or four points from the presentation and reiterate them. ...
  2. Echo the core message. ...
  3. Present a call to action. ...
  4. Use a powerful quote. ...
  5. Ask a rhetorical question. ...
  6. Tell a story. ...
  7. Give a visual image. ...
  8. Acknowledge others.

What should we say at the end of presentation? ›

The simplest way to end a speech, after you've finished delivering the content, is to say, "thank you." That has the benefit of being understood by everyone. It's the great way for anyone to signal to the audience that it's time to applaud and then head home.

How do you pass the presentation to the next presenter? ›

  1. Summarize what you just talked about. ...
  2. Set the audience up for the next topic with a question. ...
  3. Say the upcoming speaker's name. ...
  4. State the next presenter's title or profession. ...
  5. Tell the audience what the next person is there to talk about. ...
  6. Praise the next speaker as you introduce them.

Which action should you take as you start your presentation? ›

Introduce your presentation title/the question you're exploring. Your aims for the audience/what you hope they'll get out of it. Make it clear to the audience when they should ask questions - some speakers set aside specific sections for Q&A and others prefer the audience to ask questions when they come to mind.

How do you end a presentation Thank you for your attention? ›

Thank Your Audience

I'd like to thank you for your time and attention today. Thank you so much for your interest and attention. At this time, I'd like to have my colleague speak so I'll finish up by saying thank you for your attention. I can see that our time is just about up so to finish I'd like to say thank you.

How do you write a 10 minute presentation? ›

Rule of thumb for the number of slides is 10 slides for 10 minutes, and many speakers will vary between 20 to 30 seconds or a minute per slide. Create only 10 or 12 slides to be used during this 10-minute period. Information on the slides should be able to be immediately absorbed.

How do you write a 20 minute presentation? ›

How to prepare a 20-minute TED-like talk
  1. A good 20-minute talk presents one idea, tells one story, and asks one question.
  2. Begin by choosing one idea. ...
  3. Next, pick one story to go with the one idea. ...
  4. Finally, ask one question.
30 Apr 2013

What are the 5 parts of a presentation? ›

Prepare for every presentation by including five parts:
  • Introduction.
  • Objective.
  • Overview.
  • Presentation.
  • Summary/Conclusion.
4 Aug 1999

What are 10 elements of a powerful presentation? ›

What Are the Elements of a Powerful Presentation?
  • Engaging icebreakers. Start on an engaging foot and break the ice with your audience through a brief activity. ...
  • Visual storytelling. ...
  • Eye-catching images. ...
  • Data visualizations. ...
  • Animations. ...
  • Simplicity. ...
  • Music. ...
  • Videos.
23 Jul 2021

What is the most important part of making a successful presentation? ›

Preparation is the single most important part of making a successful presentation. It is an absolutely crucial foundation, and you should dedicate as much time to it as possible, avoiding short-cuts.

What do you say during a presentation? ›

  • Good morning/afternoon (everyone) (ladies and gentlemen).
  • It's a pleasure to welcome (the President) here.
  • I'm … ( ...
  • By the end of the talk/presentation/session, you'll know how to… / ...
  • I plan to say a few words about…
  • I'm going to talk about…
  • The subject of my talk is… ...
  • My talk will be in (three parts).
14 Aug 2017

How do you speak confidently in front of audience? ›

10 tips for speaking to an audience
  1. Practice, practice, practice. ...
  2. Speak, don't read. ...
  3. Be yourself. ...
  4. Aim for a positive state of mind and a confident attitude. ...
  5. Use verbal signposting. ...
  6. Use examples, illustrations and humour. ...
  7. Ask questions and invite participation. ...
  8. Be aware of eye contact and body language.
28 Mar 2022

What are HR topics? ›

Recruitment & selection, performance management, learning & development, succession planning, compensation and benefits, Human Resources Information Systems, and HR data and analytics are considered cornerstones of effective HRM.

What is HRM in simple words? ›

Human resource management, HRM, is the department of a business organization that looks after the hiring, management and firing of staff. HRM focuses on the function of people within the business, ensuring best work practices are in place at all times.

What are the 5 main areas of HR? ›

Human Resources manages 5 main duties: talent management, compensation and employee benefits, training and development, compliance, and workplace safety.

What 3 concepts are important to human resources? ›

In line with the functions carried out by the HR department, there are three key phases in human resources management. The three phases of human resources management are acquisition, development and termination. These phases are also known as the pre-hiring phase, the training phase, and the post-hiring phase.

What is the main goal of HR? ›

One of the primary goals of the HR department is to maintain productivity by providing the company with an adequate number of skilled and efficient workers. A good HR manager should continually analyze the workload and know where there are potential problems with manpower and when it's time for additional help.

What are the 7 roles of HR? ›

What Does an HR Manager Do? 7 Functions of the Human Resources Department
  • Recruitment and Hiring.
  • Training and Development.
  • Employer-Employee Relations.
  • Maintain Company Culture.
  • Manage Employee Benefits.
  • Create a Safe Work Environment.
  • Handle Disciplinary Actions.

What is best practice in HR? ›

A crucial HR practice is to always maintain transparency and be open with employees regarding the success and failures of the business. Organizations that foster an open environment of feedback and communication make employees feel trusted, respected, and valued.


1. How to take the road less traveled – L'Oréal Masterclass Week
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2. Putting the human back into human resources | Mary Schaefer | TEDxWilmington
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3. 6 Tips for Productive 1:1 Meetings with Your Manager
(Jeff Su)
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6. Human Resources Basics | Odoo HR
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